Many of us use word processing software to write documents.
Be it Word or an open source equivalent, even one that must be purchased, they are part of our office automation "toolkit". It's become natural to use a word processor to write an appealing document. However, it's true that with the growth of the Internet, email has replaced word processing for writing short documents and sending them directly to our contacts. It's faster and simpler! It has the key word processing functions that are so familiar to us, and which are often all we need to write a note or a brief report... But what about when we must write a more complex text, a company document. This includes all departments in the company; management, legal, financial, marketing, technical...
One must have a good knowledge of Word or other software. Newly-hired executives are often asked to supply certificates attesting to their mastery of this software. Knowledge of these tools is often dispensed as part of a program of higher education. The company document must be well-written so that many people can read and understand it. Of course, the writer will take great care with the content and include creativity and his knowledge in its presentation. Very often, he will be required to respect the company's graphic charter. Management will require a certain presentation quality. It will not take into account the amount of time that will take.
A complex document is often large, with an indexed table of contents, numbered pages, other information at the top and bottom of the page. It contains tables, diagrams or drawings that must be adapted, and so on. Writers targeted by this article are aware of all these requirements. They are also aware of the time that this represents.
Structured writing has the advantage of separating substance from form. It is easier to measure the time spent and compare it to the time spent on word processing for the same text.
Have you calculated the time spent on word processing by all the company writers that are involved in this process? It's enormous!
How much time do you spend on Word to write a document?
This is how Word gives you this information. There is a timer in all versions of Word for the time spent writing a document. But watch out! It is activated when the file is created for the first time. What about counting the time spent when you leave Word to work on another task?
Open your document and click on the Filetab.
Word Processing: Time spent in Word. Step 1 File tab
Click on the Propertiesheading.
Text Processing: How much time passed in Word. Step 2 Left Column “Information” Topic.
In the column below, the Total editing timeinformation shows you how much time you spent writing your document.
In this example: 187 mn for 1325 words
Text Processing: How much time passed in Word. Step 3 Right Column "Total Edit Time"