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New document production

Multi-format documents

Multi-format publishing
Increasingly popular multi-format publication

Multi-format document publication is increasingly popular in companies and communities. Modes of communication evolve rapidly. Therefore, we must adapt to our interlocutors' reading modes. The information must be available quickly on the appropriate platform (PDF, Web, Tablets, Smartphones, etc.). The information reception mode must be personalized as well. Also, each one may use different reading media. Classic word processing-type tools are not suitable for this multi-format document dissemination mode. In order to disseminate the document in the desired way, the original document must often be imported using different software. This results in additional expense and time.

The Calenco multi-format publication platform

The dynamic publishing platform Calenco allows you to automatically synchronize and personalize all the communication media of the same product. For example, one characteristic of a product will affect allthe files in the different versions and in all formats: print, Web, mobile, etc. Each reader will have information on the medium of their choice.

It offers a tremendous opportunity to streamline your production and allows you to:

  • save time when updating multi-format documents;

  • avoid entry or "copy and paste" errors;

  • automate exports in Web or PDF format;

  • pass on all necessary multi-format documents to all teams without constraints.

Content structured independently of the dissemination channel

Calenco uses the principle of separation of presentation from final content, with the multi-format concept allowing multichannel dissemination of structured content irrespective of a preferred dissemination channel, as is often the case with PDFs in word processing tools or DTP.

Multi-format publication. Calenco, indispensable communications partner for businesses and communities

Paper, Website, blogs, mobile devices, etc., the explosion in the number of platforms leads to a considerable increase in communications department activities. They often have difficulty organizing published content. Departments in charge of disseminating information are responsible for a multitude of platforms for one company or community, whether it be paper, electronic, Internet sites or even mobile devices.

Each new platform variation results in a repetition of tasks, reruns, duplications, "copy and paste", file format conversions, etc.

Multi-format diffusion of reliable information

This profusion multiplies the risk of content omissions and synchronization errors.

If we add the intervention of service providers in the publication chain: communications agency, web agency, translators, etc., time lost in rereading/checking, deadline extensions. Resource requirements mount up, for a final result with very little added value.

In addition to cost and deadline reductions, the main advantage of content synchronization is ensuring the reliability of information for its entire life cycle.

As a result, any content generated in the organization feeds an increasingly large database. It must be maintained over time. This tendency is exacerbated with the multiplication of multi-format platforms that must manage all transverse departments. 

(communications, technical, legal, marketing, business and community training).

In this respect, Calence has become an essential partner to many companies, from small-to-medium to Major Accounts. It gives them an innovative tool that is accessible to all. It streamlines work methods, while reducing the burden posed by communications projects.