Updating documents: Activence

Updating manuals and technical data sheets.

Activence logo

Activence is an SME that distributes hundreds of types of shutters, garage doors, gates in different families, versions and variants ...

It was complicated, risky and tedious to update documents with each change of visual or change in dimensions, because the data sheets and assembly instructions were made using a simple word processor, Word, using "copy/paste".

Migrating existing Word documents to Calenco

After analyzing their content and objectives, NeoDoc suggested gradually migrating these files to the Calenco Editor available to them.

To facilitate the recuperation of existing documents created using Word, Calenco has a Word Import module. It recuperates the document's structuring if it has been correctly done originally.

In this way, all of the documents were recuperated along with their content, text, photos, maps, illustrations.

The Activence company took advantage of this step to clean up content and rework presentation.

The solution: dynamically reusing content

It allows them to dynamically reuse photos, maps, illustrations between different files in the same models.

The decision was quickly taken by the company, which saw the interest for its teams in terms of ergonomic work but also in terms of profitability .

The Calenco platform makes it possible to easily decline a dozen predefined graphic charts for each product family, with a specific color scheme and logo.

It is Calenco's parameterization capability that has made it possible to reproduce the complex graphic chart used for years by this company in Word, in the form of nested tables and sub-tables.

Result: Time savings and simplification

The technical editor of Activence is very positive. She quickly realized thetime savingsin the productionand theupdating of hundreds of files that she must manage.

Publishing is automatic while maintaining the company's charter.

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