How Much Time Do Teams Spend Formatting Documents in Word?

How long do we spend on Word?

Many of us use word processing to write a document.

Use of Word Processing Changes

Whether it is Word or an open source equivalent see paying they are part of our office "kit". It has become natural to open its text processing to write well presented document. However, it is true that since the development of the Internet, email has replaced text processing to write a small document and send it directly to our contacts. It's faster and easier! We find the main functions of word processing that we are familiar with and often enough to write a note, a brief account... But what about when we have to write a more complex text, a corporate document. This concerns all the company's services: management, legal, financial, marketing, technical...

Time spent on Word for a business document

In this case you have to have good notions of Word or other. The mastery of these software is subject to certificates of competence requested when hiring an executive. They are also part of the tools provided in higher education. The business document must be well presented to be read and understood by many people. The editor will naturally attach to the content and will put creativity and knowledge in the presentation. It will often be asked to comply with the company's graphic charter. Management will require a quality of presentation. It will not take into account the time it takes.

50% of the time is devoted to layout

A complex document is often voluminous, with a table of indexed contents, numbered pages, other top and bottom information. It includes tables, diagrams or drawings which must be adapted, so on. The editors concerned by this article are aware of all these requirements. They are also aware of the time it represents.

Structured authoring has the advantage of separating the background from the form. It is easier to measure time and compare it to the time spent on text processing for the same document.

Did you calculate the time spent on word processing by all the relevant editors of the company.It's huge!

Tool to measure time spent on Word

How long do you spend on Word writing a document?

Here is how Word gives you this information. Under all versions of Word there is a timer to know the time spent writing a document. However, be careful! It is enabled when the file is created for the first time. Think of counting the time you left the application for another task.

In this example: 187 minutes for 1325 words

Text Processing: How much time spent under Word. Step 3 Right Column "Total Editing Time"